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10 Tips to Plan the Most Memorable Corporate Event

Corporate event dinner set up at the Mortlock Chamber State Library of South Australia

Do you want to create the most memorable event for your guests, staff, or clients? You have come to the right place, our team at Australian Hiring Company has been planning, organising, and creating memorable corporate event spaces in Adelaide for over 50 years!

No matter the event you are planning, we have created a list of the 10 most important corporate event planning tips to ensure your occasion is the remarkable corporate function you have been wishing for.

1. Plan in advance

Because planning a corporate event can be time-consuming and overwhelming, we recommend starting the planning well in advance. Remember all research, and bookings should be finalised before invitations are created and sent. And be sure to provide guests ample time to add the date to their calendar and RSVP.

Depending on the event size, expect to begin the planning process for your event 6-12 months in advance. After all the planning and work before your spectacular event, the last thing you want is to be stressed with last-minute organisation days before the event!

2. Decide on a realistic budget

When planning your corporate event, be sure to keep your budget in mind throughout the whole process. Much of your budget will be allocated to the most expensive aspects of your event – the venue, décor, and even catering. With the remainder of your budget, carefully choose additions that will help to build the atmosphere and create a memorable experience for guests such as tables, and seating.

3. Choose the theme of your event

When choosing a theme for your event, aim for it to resonate with your brand’s values and the event goal. Is the event goal to show appreciation to your employees with a Christmas party or an event to promote your new product. Whatever your event, ensure the theme suits the occasion and most importantly the guests attending! Be inspired by other events or even browse the web for ideas. See our event gallery here for some extra inspiration!

4. Refine your guest list

The main part of your event… the guests! Based on the event you are hosting, decide on the guest list and consider your guests preferences. Understand what aspects of the event they will appreciate and enjoy, and aim to incorporate these into your special day or night.

5. Book the perfect venue

There are hundreds of different venues to choose from, and we understand this can be overwhelming! Consider the basic logistics first; accessibility, parking, guest capacity and venue size. Decide on what venue will best suit your brand values and event goals. If you have any special design aspects in mind, make sure the venue will accommodate them. Is it close to where guests live? If not, do you need to consider transport options or accommodation close by?

6. Think practical

When planning the layout of your event, keep in mind the comfort of your guests and the flow of traffic. The worst thing is interrupting a group of people chatting at an event to squeeze past the small walkway!

Our expert team at ACH love helping clients by creating custom 3D designs that are to scale and specially tailored to your event in advance! We can even recommend the ideal seating and furniture options to best fill the space without it feeling overcrowded for guests!

7. Create an eye-capturing entrance

Aim to create an entrance to your event that will make guests’ jaws drop and eyes widen. Remember, the entrance will be the first impression and set the scene and mood for what’s to come! For a glamorous black-tie event, think an extraordinary red carpet with amazing lighting features and chandeliers. For a more casual event, rattan shade lighting paired with cane lounges creates an atmosphere of understated elegance.

8. Don't forget about lighting

Lighting can take an event from bare to breathtaking! If your venue is indoors and your event is being held at night, be sure to visit in advance to get an idea of how much extra lighting you will need to create a stunning ambience. Fairy lights are always popular as they create a warm, welcoming atmosphere that are perfectly matched to either elegant or casual events.

9. Add impact

When finalising the finer details, consider the aspects that will set your event apart from other events guests have attended. This can be anything from table settings with centrepieces and elegant crockery to a photo backdrop or take-home keepsakes! The only limit is your imagination, so make it an event to remember!

10. Consult with the experts

The stress associated with planning an event can be overwhelming, but our team of Adelaide party hire experts at Australian Hiring Company is here to help. With over 50 years of experience, we can help with all your corporate event planning and corporate event hire for your special occasion! And to make life even easier, we can even facilitate the set up and dreaded pack down post-event! Get in touch with our talented team and start planning your next corporate event today!

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